GÜNERİ MAKİNA SAN. VE TİC. A.Ş. VISITOR INFORMATION TEXT

1. GENERAL INFORMATION

1.1 Purpose and Scope

This information text has been prepared in order to ensure the safety of visitors to the facilities of Güneri Makina San. ve Tic. A.Ş., to fulfill the requirements of the Occupational Health and Safety Law No. 6331 and the Personal Data Protection Law No. 6698, and to minimize the legal liabilities of our company.

This instruction applies to all visitors, customers, suppliers, audit officers, maintenance-repair personnel, and other third parties coming to our facility.

1.2 Company Information

1.3 Legal Grounds

This information text has been prepared based on the following legislation and standards:

 

-       Occupational Health and Safety Law No. 6331

-       Personal Data Protection Law No. 6698

-       Labor Law No. 4857

-       Turkish Code of Obligations No. 6098

-       Regulation on Occupational Health and Safety Services

-       Regulation on Personal Protective Equipment

-       Regulation on Workplace Buildings and Annexes

-       ISO 45001 Occupational Health and Safety Management System Standard

 

2. REQUIREMENTS BEFORE VISITATION

2.1 Appointment and Approval

It is mandatory to schedule an appointment in advance for all visits to our facility. During the appointment request, the purpose, duration, and number of participants must be specified, the approval of the relevant department manager must be obtained, and the security department must be informed.

2.2 Preliminary Information

Prior to the visit, visitors are informed about occupational safety rules and risks, personal protective equipment requirements, restricted areas and limitations, emergency procedures, and photo/video recording rules.

 

3. PROCEDURES DURING VISITATION

3.1 Entry Checks

3.1.1 ID Check

All visitors must present an official identification document. Identity information is recorded in the security registration system, a visitor card is issued, and it must be worn in a visible place. For group visits, the list is checked.

3.1.2 Safety Check

A metal detector screening is conducted; if prohibited items are found, they are handed over to the security officer, and electronic devices are recorded.

3.1.3 Health Check

Visitors’ health status is queried. Chronic illnesses, medication use, and disabilities must be declared. If necessary, health personnel are informed, and special health requirements are noted.

3.2 Personal Protective Equipment (PPE)

3.2.1 Mandatory PPE

3.2.2 Additional PPE Requirements

Additional PPE may be required depending on the area to be visited:

-          Ear Protection: In noisy areas (>85 dB)

-          Gloves: In areas with chemicals

-          Respiratory Mask: In areas with dust/vapor exposure

-          Safety Harness: In high-altitude work areas

3.3 Supervisor System

An authorized supervisor is assigned to each visitor group. The supervisor must be personnel trained in occupational health and safety. The visit route is planned in advance, and emergency procedures are communicated to the supervisor.

Supervisor Responsibilities:

-       Ensure visitors comply with safety rules

-       Identify hazardous situations in advance

-       Respond in emergencies

 

4. SAFETY RULES AND PROHIBITIONS

4.1 General Safety Rules

4.1.1 Movement and Behavior Rules

Visitors must only move along designated routes. Running, shouting, and rough joking are prohibited. Do not enter the operating areas of machinery, do not walk outside pedestrian paths, and do not separate from the supervisor.

4.1.2 Equipment and Machine Safety

No machine or equipment may be touched. Do not approach electrical panels, moving machines, lifting and transport vehicles, and do not handle cutting or piercing tools.Hiçbir makine veya ekipmana dokunulmaz. Elektrik panolarına yaklaşılmaz, hareket halindeki makinelere yaklaşılmaz, kaldırma ve taşıma araçlarına binilmez, kesici ve delici aletlere dokunulmaz.

4.1.3 Area Safety

Do not enter restricted areas. Stay away from places where materials can fall from height, do not approach stacked materials, walk carefully on slippery surfaces, and hold onto handrails on stairs and platforms.

4.2 Specific Prohibition

4.2.1 Smoking and Open Flame

4.2.2 Photography and Video Recording

Unauthorized photography/video recording is prohibited. Areas containing trade secrets may not be recorded. If recording is required, prior permission must be obtained, and social media sharing is restricted.

4.2.3 Prohibited Items

Weapons and explosives are not allowed. Alcohol and drugs are prohibited. Cutting and piercing tools must be handed over to security, and flammable or combustible materials are forbidden.

 

5. EMERGENCY PROCEDURES

5.1 In Case of Fire

1. Alarm: Do not panic when the fire alarm sounds
2. Evacuation: Follow your supervisor to the nearest exit
3. Assembly: Go to the Emergency Assembly Area (EAA)
4. Wait: Follow the instructions of the evacuation team
5. Roll Call: Do not leave the EAA until attendance is taken

5.2 In Case of Earthquake

1. Protection: Follow the “Drop, Cover, Hold On” rule
2. Shaking: Stay where you are until the shaking stops
3. Evacuation: Evacuate after the shaking ends
4. Caution: Watch out for broken glass and falling objects
5. Assembly: Go to the designated open area

5.3 In Case of Accident

1. Notification: Immediately inform your supervisor and security officer
2. First Aid: Wait for intervention by trained personnel
3. 112: Call emergency medical services if necessary
4. Record: An accident report is prepared
5. Follow-up: Monitor the condition of the injured person

5.4 Chemical Spill

1. Move Away: Immediately leave the spill area
2. Breathing: Try not to inhale
3. Notification: Call the chemical emergency team
4. Decontamination: Decontaminate if necessary
5. Health: Receive a health check-up

 

6. SPECIAL CASES AND PERSONS

6.1 Visitors with Disabilities

Special access routes are used for visitors with disabilities, elevator priority is given, the supervisor receives special training, the emergency plan is customized, and the necessary auxiliary equipment is provided.

6.2 Inspectors

For inspectors, official identification is checked, inspection authority is verified, necessary documents are prepared, freedom of movement is granted, and the obligation of record-keeping is notified.

7. DATA SECURITY AND CONFIDENTIALITY

7.1 Protection of Trade Secrets

Production processes are kept confidential, technical information is not shared, customer information is protected, confidentiality agreements are signed, and in case of violation, legal action is initiated.

7.2 Information Security

 

 

 

8. PROTECTION OF PERSONAL DATA

8.1 Data Controller Identity

Company Title: Güneri Makina San. ve Tic. A.Ş.
Address: Çerkeşli OSB Mah., İMES 21 Cad., No:16, 41455 Dilovası/Kocaeli
Phone: (0262) 724 82 10

8.2 Principles of Personal Data Processing

Our company processes your personal data within the framework of the following principles:

 

-       Compliance with Law and Rules of Integrity

-       Accuracy and Being Up-to-Date When Necessary

-       Processing for Specific, Clear, and Legitimate Purposes

-       Being Relevant, Limited, and Proportionate to Processing Purposes

-       Retention for the Period Stipulated in the Relevant Legislation

8.3 Categories of Personal Data Processed

Within the scope of your visit, the following categories of personal data are processed:

 

8.4 Purposes of Personal Data Processing

Your personal data is processed for the following purposes:

 

-       Physical Security and Facility Security

-       Visitor Management

-       Fulfillment of Legal Obligations

-       Conduct of Commercial Activities

-       Information Security

8.5 Legal Basis for Personal Data Processing

Your personal data is processed on the basis of the following legal grounds set out in Articles 5 and 6 of the Law on the Protection of Personal Data (KVKK):

 

-       Explicitly Provided for by Laws (KVKK art.5/a)

-       Legitimate Interests of the Data Controller (KVKK art.5/f)

-       Explicit Consent (KVKK art.5/a)

-       Establishment or Performance of a Contract (KVKK art.5/c)

8.6 Method of Collecting Personal Data

Your personal data is collected through the following methods:

 

-       Physical Methods: Visitor registration forms, Identity card check, Signed declarations

-       Electronic Methods: CCTV systems, Electronic turnstile systems, Digital visitor management system

-       Automated Methods: License plate recognition systems, Biometric authentication, RFID card systems

8.7 Transfer of Personal Data

8.7.1 Domestic Transfers

8.7.2 International Transfers

Your personal data is not transferred abroad in accordance with Article 9 of the KVKK. However, in case of legal obligation or with your explicit consent, it may be transferred to countries with an adequate level of protection.

8.8 Retention Periods of Personal Data

8.9 Personal Data Security

The following technical and administrative measures are taken to ensure the security of your personal data:

8.9.1 Technical Measures

-       Encryption: Sensitive data is stored encrypted

-       Access Control: Role-based access system

-       Firewall: Network security measures

-       Antivirus: Protection against malicious software

-       Backup: Regular data backups

8.9.2 Administrative Measures

-       Personnel Training: KVKK awareness training

-       Confidentiality Agreements: Employee confidentiality commitments

-       Access Authorization: Role-based authorization as nedded

-       Audit: Regular security audits

-       Policies: Data security policies

8.10 Rights of the Data Subject

Pursuant to Article 11 of the KVKK, you have the following rights:

8.10.1 Right to Information

-       To learn whether personal data is processed

-       To request information if it has been processed

-       To learn the purpose of processing

-       To know information on domestic/international transfers

8.10.2 Right to Rectification and Erasure

-       To request correction of incomplete or inaccurate data

-       To request deletion when legal reasons cease to exist

-       To request destruction of data

-       To request notification to third parties

8.10.3 Right to Object

-       To object to automated processing

-       To object to processing itself

-       To request compensation for damages

8.10.4 Right to Complaint

-       To file a complaint with the Personal Data Protection Board

-       To apply to judicial authorities

-       To claim compensation

8.11 Exercise of Rights

8.11.1 Application Methods

You may exercise your rights through the following methods:

 

-       Written Application: Çerkeşli OSB Mah., İMES 21 Cad., No:16, 41455 Dilovası/Kocaeli

-       Electronic Application: KEP Address or E-mail

-       Physical Application: Direct application to the company address

8.11.2 Application Process

 

9. DISCLAIMER AND UNDERTAKING

9.1 Visitor Declaration

As a visitor, you declare, accept, and undertake the following:

 

1. Information: That you have read, understood, and accepted all provisions of this instruction
2. Compliance: That you will strictly comply with all safety rules, instructions, and warnings during the visit
3. Responsibility: That you are entirely responsible within the facility boundaries
4. Risk Acceptance: That in case of non-compliance with OHS rules, you accept any accidents, injuries, death, environmental damage, or any other loss/damage that may occur
5. Indemnity: That you will not hold Güneri Makina San. ve Tic. A.Ş., workplace owners, or employees responsible
6. Waiver of Claims: That you will not make any claims for material or moral damages/losses
7. Compensation Liability: That you will compensate for any damages caused to the facility, environment, or third parties due to non-compliance
8. Legal Basis: That this declaration has legal validity under the OHS Law No. 6331, the Turkish Code of Obligations No. 6098, and the relevant legislation
9. Irrevocability: That this undertaking is irrevocable
10. Authority: That you are authorized to make this declaration and provide these undertakings on behalf of the institution you represent

9.2 Company Declaration

As Güneri Makina San. ve Tic. A.Ş., we declare the following:

 

1. Safety: That we have taken all necessary measures for the safety of visitors
2. Legal Compliance: That we act in compliance with the OHS Law No. 6331 and related legislation
3. Information: That we sufficiently inform visitors about risks and hazards
4. PPE: That we provide the necessary personal protective equipment
5. Emergency: That emergency plans are in place and applicable
6. Personnel: That our supervisor personnel have received adequate training
7. Insurance: That we have the necessary insurance policies
8. Continuous Improvement: That we continuously improve our safety systems

 

10. CONTACT INFORMATION

10.1 General Contact

Phone: (0262)7248210
E-mail: info@gunerimakina.com
Web Site: www.gunerimakina.com.tr
Address: Çerkeşli OSB Mah., İMES 21 Cad., No:16, 41455 Dilovası/Kocaeli

10.2 KVKK Contact

E-mail: info@gunerimakina.com

KEP Address: guneri@hs02.kep.tr

 

 

This information text may be revised in line with legal changes and company policy updates. Updates are published on the company website and communicated to visitors.

 

 

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